Hosting an Event

Before you begin

Please ensure you've read our community guidelines before creating an event. These guidelines help maintain a positive and inclusive environment for all participants.

Getting started

Creating an event takes just a few steps:

1. 1Navigate to your group's page
2. 2Click the Create Event button
3. 3Fill in your event details

Copying from a previous event

If your group already has at least one event, you'll see a shortcut at the top of the event creation form. You can use a previous event as a template so details like description, location, and settings are pre-filled—then update the title, date, and anything else you need.

How to use it:

1. 1Go to your group and click Create Event
2. 2In the blue box at the top, open the Select a previous event dropdown and pick the event you want to copy from
3. 3Click Use to load that event's details into the form
4. 4Change the title, date and time, and any other fields you need, then save your new event

Recurring events

For regular meetups—a weekly run club, fortnightly book group, or monthly social—you can turn on Repeats when creating an event. Fill in your title, description, location, and first date as usual; those details become the template for every future instance.

Recurring events are free for all groups. Each date in the series is a normal event with its own RSVPs, attendees, and reminders.

Setting the schedule

In the Repeats section of the create event form you can choose:

• Frequency — every week, every 2 weeks, or every month
• Day — which weekday (or day of month) the event falls on
• Upcoming events to show — how many future dates stay visible at once (1–3)
• Publish one at a time — optional: only one upcoming event is public; the next goes live when the current one ends
• Include date in event title — optional: append the date to each instance title (for example, "Book Club – 15 Jul")

Editing recurring events

When you edit an event that belongs to a series, Radius asks how far your changes should apply—similar to Google Calendar:

From an event page, organisers can open Manage series to see the schedule, upcoming instances, and pause or end the series.

Cancelling recurring events

On the edit event page, the cancel section offers two options for series events:

• Cancel this event only — cancels one date and notifies its attendees. The series keeps running and skips that date in future.
• Cancel this and following events — cancels this date and all future instances, notifies affected attendees, and ends the series.

Event details

Configure your event with these essential details:

Additional settings

Fine-tune your event with these optional settings:

Event visibility

Online events

For virtual gatherings, mark your event as online and add your meeting platform link. You can include any technical requirements in the description.

Pricing

Events can be free or paid. For paid events, set your price, currency, and add a ticket purchase link to your preferred ticketing platform.

Event enhancements

Make your events more informative with optional features that help attendees know what to expect. On the event form, schedule, speakers, food & drinks, and facilities appear in collapsible sections—collapsed by default on new events so the form stays focused on the essentials.

Read more about speakers, dietary options, and facilities in our October 2025 updates blog post.

Event schedule

For conferences, workshops, and meetups with a structured agenda, add a run-of-show timeline. Each schedule item can include:

• A title (for example, "Welcome & registration" or "Opening keynote")
• Optional start and end times within your event window
• An optional speaker name
• A short description of what happens during that segment

Attendees see the schedule on your event page as a minimal timeline—times on the left, details on the right. Items without times still appear with a "TBD" label so you can outline the flow before finalising timings.

Event speakers

Showcase the speakers or presenters at your event. For each speaker you can add:

• Name and title/role
• Photo or avatar
• Bio or description
• Social media links

Dietary information

If your event includes food and drinks, let attendees know what's available. You can specify:

• Food options (snacks, full meals, etc.)
• Drink options (soft drinks, alcohol, coffee, etc.)
• Dietary accommodations (vegetarian, vegan, gluten-free, etc.)
• Whether food is included or available for purchase

Venue facilities

Help attendees prepare by listing available facilities at your venue:

• Wheelchair accessibility
• Parking availability
• WiFi access
• Restroom facilities
• Air conditioning or heating

what3words location

For venues that are hard to find with a regular address, you can add a what3words address. This provides a precise 3-meter square location using three simple words, making it easy for attendees to find exactly where to go. Learn more in our blog post about what3words locations.

Next steps

Once your event is created, here's what you can do: